Do you manage election workers?

HR & Payroll Management for Election Workers

Say goodbye to payroll and scheduling headaches.

With our ironclad 100 day money back guarantee.

HR & Payroll Management for Election Workers

Serious Business: Managing Payroll for Election Workers

Scheduling, compliance and keeping everyone informed - it's enough to make anyone run in circles!

Sound familiar?

  • Complex regulations that are always changing?
  • Struggling with FICA calculations and IRS compliance?
  • Tired of the irregular schedules and payment calculations?
  • Complicated reporting for OSHA, ACA, etc.?
  • Wasted time on recruitment, hiring and onboarding?
  • Stuck making sure everyone is paid accurately?

We believe that you shouldn't have to put up with any of these problems.

Common payroll errors specific to election workers

When processing payroll for election workers, there are several common errors that organizations need to be aware of and avoid: 

Attract & Hire

One of the most significant errors is misclassifying election workers: 

  • Election workers are considered employees, not independent contractors
  • They should receive W-2 forms, not 1099 forms, for payments of $600 or more in a calendar year

Incorrect FICA Tax Application

Misapplying FICA taxes is a common mistake:

  • Poll workers are exempt from FICA taxes on the first $2,300 of earnings in 2024
  • If earnings exceed $2,300, the entire amount becomes taxable from the first dollar

Federal Income Tax Withholding Errors

Mistakes in federal income tax withholding can occur:

  • Election workers are generally exempt from mandatory federal income tax withholding
  • However, workers can request voluntary withholding by submitting a Form W-4

Threshold Reporting Mistakes

Errors in reporting based on payment thresholds: 

  • Payments must be reported on W-2 forms if they total $600 or more in a calendar year
  • If FICA taxes are withheld, payments must be reported on W-2 forms regardless of the amount

State-Specific Threshold Errors

Failing to account for state-specific thresholds:

  • While many states follow the federal threshold, some have different thresholds for FICA exemptions
  • Not checking with the state's Social Security Administrator can lead to compliance issues.

Incomplete or Disorganized Records

Poor record-keeping can cause various problems: 

  • Disorganized records can lead to missed payments or follow-ups on urgent items
  • Not checking with the state's Social Security Administrator can lead to compliance issues.

Missing Deadlines

The time-sensitive nature of election work can lead to missed deadlines: 

  • Late payments can create difficulties for workers
  • Missing tax filing deadlines can result in penalties and regulatory issues

By being aware of these common errors and implementing proper systems and checks, organizations can ensure accurate and compliant payroll processing for election workers.

With our ironclad 100 day money back guarantee.

Cutting Edge Technology

Fully integrated solution including our performance-ready mobile app that gives your staff self-service control. Super easy punch in and out with built-in security and rules-based verification.

Centralized employee management

We centralize personnel data, automate HR processes, enhance data integrity, and streamline reporting, thus enabling public entities to better serve their employees and stakeholders.

True Partnership & Support

We're here for the long haul. Every person you talk to at AccuPay is an experienced HR professional. We're here to help you grow your business.

Discover our proprietary
"Bullseye HR Methodology" for manufacturing businesses

  • Easy compliance with the strict IRS regulations on FICA calculation, withholding, and reporting
  • Quick payment processing will make your election workers happy
  • All-inclusive service without nickel-and-diming
  • Fair, transparent pricing with no hidden fees
  • 3rd Party Admin and reconciliation that saves time and money
  • Unlimited support to your Elections Department

At AccuPay we have extensive experience in HR management for election workers. Everyone you talk to will bring to the table deep understanding, experience and an unwavering commitment to making your job easier. Book your free discovery call now.

With our ironclad 100 day money back guarantee.

Discover our proprietary "Bullseye HR Methodology" for election workers

Third-Party Administrator Services for Election Workers Payroll with Banking & Reconciliation Services

AccuPay’s Human Resources Information System (HRIS) is designed to comprehensively address the needs of public entities. Our HRIS solution is a customizable, SaaS-based platform that supports a wide range of human resources processes. 

Volume and Timing

Elections require hiring and paying large numbers of temporary...

Read More

Elections require hiring and paying large numbers of temporary workers quickly, which can strain payroll systems and staff.

Data Management and Security

Handling sensitive personal and financial information for numerous...

Read More

Handling sensitive personal and financial information for numerous temporary workers requires robust data management and security practices to protect privacy and prevent fraud.

Integration with Other Systems

Payroll processing may need to integrate with various other systems...

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Payroll processing may need to integrate with various other systems like time tracking, scheduling, and employee records. Incompatibility between these systems can lead to errors and inefficiencies.

Retention and Expertise

The seasonal nature of election work can make it difficult to retain...

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The seasonal nature of election work can make it difficult to retain experienced payroll staff and maintain institutional knowledge about the unique aspects of election worker payroll.
Addressing these challenges often requires specialized payroll systems, careful planning, and ongoing training to ensure accurate and timely payments while maintaining compliance with all applicable regulations

Other Services

Hiring & Onboarding Platform

We work smart to help County Elections offices and departments to manage their recruitment, onboarding and paying their Election Workers quickly with ease and efficiency. Our offering includes:

  • Recruitment platform for election workers
  • Onboarding of election workers
  • Pre-configured election workers data import
  • Offboarding for inactive/retired elections workers
  • Self-service portal for your election workers to maintain their profiles
Database management for your election workers

Payroll Processing

  • Pre-configured payroll data import
  • Streamlined and expedited payroll processing
  • Proper calculation of FICA when earnings exceed the annual IRS-mandated threshold for FICA to apply
  • Supplemental and corrections payroll services
  • Mass communication and messaging with election workers through our platform

Post Payroll Processing

  • Election workers are paid quickly via 
     - Direct deposit
     - Pay cards (direct deposit)
     - Live checks
  • Banking & reconciliation services provided
  • W2s printing, mailing, and e-filing with SSA of Election workers' W2s
  • Remittance of Federal and State taxes where applicable
  • Availability of pay stubs in self-service portal (optional) + ability to update own information and direct deposit details

What does transitioning to AccuPay look like?

We understand that changing payroll providers can seem daunting. Our commitment is to make moving to AccuPay easy, affordable, and hassle-free.

Schedule a
free discovery session

Sign our straightforward agreement

Your very next payroll will be expertly processed

Our Ironclad Guarantee

If, within the first 90 days, you feel that AccuPay isn't the perfect fit for your business:

  • We'll refund 100% of all fees paid, no questions asked
  • Our team will personally assist you in transitioning to another provider of your choice.

HR & Payroll Management Done Right

The big-name corporate players have turned managing payroll into a nightmare of shoddy service, wasted hours, hidden fees and unexpected price increases.

With AccuPay at your side, things are different.

We affordably provide guidance and tools for HR, payroll, taxes, compliance, time & attendance, benefits, analytics and reporting with a sincere and smiling commitment so that you rest easy and focus on growing your business.

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Comparison

AccuPay

Big Name Providers

Technology

Included

Old fashioned, clunky

Payroll

Included

Included

HR Guidance

Included

Extra

Tax Management

Included

Extra

Compliance

Included

Extra

Time & Attendance

Included

Extra

Benefits

Included

No

ATS

Included

Extra

Onboarding

Included

Extra

Analytics

Included

Extra

Reporting

Included

Limited

On-call specialist

Included

Extra

Fix a payroll mistake

Included

Extra

Peace of mind

Always!

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