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Managed Payroll Services

Stop Running Payroll.
Start Managing Your Business.

A complete, hands-off payroll solution that handles everything from employee onboarding and policy acknowledgments to complex general ledger integration. We are your payroll department.
Schedule A Managed Payroll Consultation
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Is Payroll Management Consuming Your Business?

Even with payroll software, many businesses struggle with the complexity of

Onboarding New Employees

Collecting I-9s, W-4s, state tax forms, and direct deposit authorizations, then entering everything correctly into your system

Staying Compliant Across Jurisdictions

Tracking changing federal, state, and local tax requirements while ensuring timely filings and payments

Managing Accounting Integration

Manually exporting payroll data and importing it into QuickBooks or your accounting system every pay period

Handling Employee Questions

Responding to requests for pay stubs, tax forms, PTO balances, and payroll corrections

Your business needs a partner who takes complete ownership of payroll, not just software that shifts the burden to you.
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What’s Included in AccuPay Managed Payroll?

Our managed service goes far beyond simple paycheck calculations. We act as your operational partner.

1. Full Employee Onboarding (Paperless & Automated)

First impressions matter, so we handle the entire process to ensure new hires are set up correctly.

  • Digital Workflows: New hires complete profiles, tax forms, and direct deposit setup online before they start.
  • Policy Management: We handle the distribution and tracking of policy acknowledgments and onboarding documents.
  • Benefits Enrollment: We provide seamless integration of benefits selection directly during the onboarding phase.

We ensure your new hires are set up for success from Day 1

Schedule A Managed Consultation

2. Complex Payroll Processing

Leave the execution to the experts so you can stop worrying about calculations.

  • Calculations & Deductions: We accurately calculate wages, overtime, and commissions while processing deductions for taxes and garnishments.
  • Off-Cycle Management: We handle all off-cycle runs, including bonuses, retro pay adjustments, and final termination pay10.
  • Multi-State Support: We manage the complexities of employees living and working across different state lines11.

We typically complete your payroll within 0–2 hours of receiving your time data.

Schedule A Managed Consultation

3. Advanced General Ledger (GL) Integration

Stop manually keying payroll data into QuickBooks, Xero, or NetSuite.

  • Custom Mapping: We map payroll data directly to your chart of accounts, including allocations for departments or specific jobs.
  • Automated Journals: After every pay run, the data flows automatically into your accounting software without manual intervention.
  • Platform Compatibility: Our system easily integrates with leading accounting and ERP platforms.

This eliminates the manual data entry errors that mess up your books.

Schedule A Managed Consultation

4. Total Tax & Compliance Management

We assume the liability for your tax filings to protect your business.

  • Filings & Garnishments: We handle all federal, state, and local filings, along with garnishment processing for child support or levies.
  • New-Hire Reporting: We automatically report new hires to state agencies to satisfy compliance enforcement requirements.
  • Audit Support: We provide agency notice and audit support should any questions arise regarding your account.

We take on the risk, so you don’t have to.

Schedule A Managed Consultation

5. New Hire Reporting

We provide automated compliance with state requirements to prevent penalties.

  • Timely Submissions: We submit new hire reports to state agencies strictly within the required timeframes.
  • Multi-Jurisdiction Tracking: We track and manage reporting deadlines and rules across all states where you operate.
  • Audit Documentation: We maintain thorough documentation to ensure you are prepared for compliance audits.

Gain peace of mind knowing there are no missed deadlines or compliance gaps.

Schedule A Managed Consultation

6. Dedicated Payroll Specialist

You get a personal payroll expert assigned specifically to your business.

  • Direct Access: You have direct phone and email access to your specialist, eliminating the need for call centers.
  • Proactive Guidance: We provide proactive communication about deadlines and training on payroll best practices.
  • Employee Support: Your specialist is available to answer your employees’ payroll questions directly.

Count on a same-day response to your urgent inquiries

Schedule A Managed Consultation

7. Employee Self-Service Portal

Empower your workforce with 24/7 access to their personal data.

  • Document Access: Employees can view current and historical pay stubs and download W-2s instantly.
  • Personal Updates: Staff can update their own personal information and direct deposit details.
  • Time Management: Employees can access PTO balances, view accruals, and submit time-off requests.

This reduces your workload, as employees receive answers without needing to contact HR.

Schedule A Managed Consultation

8. Comprehensive Reporting & Analytics

Keep data-driven insights and labor statistics at your fingertips.

  • Real-Time Dashboards: Access real-time payroll reports and benefits utilization tracking.
  • Labor Cost Analysis: Analyze your labor costs by department, location, or specific project.
  • Custom Forecasting: Utilize custom reports for year-over-year trending and future forecasting.

Understand your labor costs to optimize your workforce spending.

Schedule A Managed Consultation

9. Time & Attendance Integration

Streamline your timekeeping and payroll into a single cohesive system.

  • Device Sync: Sync seamlessly with time clocks, mobile apps, and scheduling systems.
  • Complex Calculations: Automatically calculate regular hours, overtime, shift differentials, and premium pay.
  • Compliance Auditing: Track PTO accruals and audit time entries for regulatory compliance.

Eliminate manual timesheet entry and calculation errors for good

Schedule A Managed Consultation

10. Administration Support

Coordinate your payroll and benefits seamlessly on one platform.

  • Enrollment Processing: We manage the enrollment process, benefit elections, and qualifying life events.
  • Contribution Management: We calculate and deduct employee contributions accurately every pay period.
  • Carrier Remittance: We remit premiums to insurance carriers and coordinate with open enrollment periods.

Simplify your administration by unifying payroll and benefits

Schedule A Managed Consultation

Which Level of Service is Right for you

AccuPay offers both Payroll Management (Software + Support) and Managed Payroll Services (Fully Outsourced). The key difference is the level of operational responsibility your team retains.

FeaturesPayroll ManagementManaged Payroll Services
Payroll Processing
Complete HCM Platform
Tax Filing
Employee OnboardingClient ManagedAccuPay-managed
New-Hire ReportingClient-ManagedFully Managed
General Ledger SetupOptionalIncluded & maintained
Compliance MonitoringSharedAccuPay-Led
Employee SupportClient-ManagedAccuPay-managed
Internal WorkloadModerateMinimal

Who Thrives with Managed Payroll

This premium service is designed to remove the administrative burden from specific types of organizations. It is the ideal solution for:

Growing Businesses

You are scaling too fast to handle constant onboarding and paperwork internally.

CPA Firms & Accounting Pros

You need a partner to handle the payroll execution so you can focus on advisory services.

Government & Non-Profits

You require complex fund/job-level labor allocation and strict compliance.

Multi-State Employers

You need to navigate complex tax nuances across multiple jurisdictions without hiring a dedicated specialist.

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Technology Backed by Human Experts Delivers

The Accupay Difference

Dedicated Specialists

You get real human contact who knows your business, not a support ticket number.

Local Expertise

We understand the specific labor laws and tax nuances of your region.

iSolved Platform

We utilize industry-leading technology for security and reliability, wrapped in concierge-level service.

Our 90-Day Ironclad Guarantee

We are confident in our ability to transform your payroll operations. If you are not completely satisfied within your first 90 days, we will refund double what you paid and help you transition smoothly.
“I felt completely lost when starting the payroll process, and AccuPay has made all my worries disappear. I now have peace of mind.” — Lyndsey Edwards
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Frequently Asked Questions

Managed Payroll Services are an outsourced, end-to-end payroll solution where a provider manages the payroll lifecycle on your behalf, typically including payroll processing, tax filings, compliance support, reporting, and related operational tasks.
Payroll Management usually offers payroll software and processing support, while your team takes on more responsibilities, like onboarding setup, compliance tracking, and accounting coordination. Managed Payroll Services are more hands-on and thorough, with the provider handling payroll operations from start to finish.

AccuPay’s Managed Payroll Services typically include payroll processing, employee onboarding support, new-hire reporting, payroll tax administration, reporting, employee self-service support, and general ledger integration (including payroll journal outputs and allocation structures).

Yes. Managed payroll typically includes support for the employee onboarding process—such as new-hire setup, tax withholding forms, direct deposit setup, and making sure employee records are correctly configured for payroll.

Yes. Managed payroll can include required new-hire reporting, depending on jurisdiction, submitted according to applicable deadlines and requirements.

Managed payroll typically includes payroll tax calculations and filing support, including quarterly and year-end reporting such as W-2 processing. Exact deliverables can vary by service package and jurisdiction.

Yes. Managed payroll services frequently support multi-state payroll and multi-jurisdiction requirements, including tax withholdings and reporting considerations across relevant locations.
Yes. AccuPay can configure general ledger mapping and produce payroll journal outputs to support your accounting workflow, including allocations by department, location, fund, or job (as needed).
Implementation typically requires basic company and tax setup details, employee roster data, pay policies, historical payroll context (if converting mid-year), benefit and deduction information, and any accounting or GL mapping preferences.
Timing depends on complexity (number of employees, jurisdictions, pay policies, benefits, integrations, and whether you are converting mid-year). AccuPay will outline an implementation plan during onboarding.
Yes, managed payroll typically handles off-cycle payroll runs such as bonuses, retro pay adjustments, final pay scenarios, and other supplemental payroll needs.
Yes. Managed payroll solutions typically include employee self-service access for pay statements and year-end tax documents, along with support for common employee payroll questions.
Yes. Managed payroll is often ideal for CPA firms, accounting teams, and growing organizations seeking to reduce payroll administration workload, improve consistency, and strengthen compliance processes.

Contact us to request a consultation. For quicker routing, include your employee count, number of states where you operate, pay frequency, and whether you need general ledger integration.

Ready to Offload Your Payroll Burden

If payroll administration, onboarding, and compliance are consuming valuable internal resources, let us provide a proven, scalable solution.
What Happens Next:
  1. Schedule a consultation – Discuss your payroll needs with a specialist
  2. Receive a custom proposal – Get transparent pricing and implementation timeline
  3. Start onboarding – We’ll migrate your data and assign your dedicated specialist
  4. First payroll – Process your first stress-free payroll in 1-3 days.
Schedule Your Free Consultation
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