Running elections means recruiting and managing thousands of temporary, seasonal workers, tracking their hours, and then paying them.
AccuPay simplifies it all. Our election workers’ payroll services are designed to handle the unique challenges of high‑volume, seasonal poll worker recruitment and onboarding, as well as managing all changes, such as addresses and bank details, and paying them promptly after elections.
Whether you need to pay 300 or 10,000 poll workers, our end‑to‑end specialized system delivers fast payments, direct deposit, FICA deferral, automatic W‑2s, and mailing.
We provide your Board of Elections department with a system to onboard thousands of poll workers, and manage any changes on their addresses or direct deposit bank information throughout the years.
When we receive your poll workers payroll data, we process their payroll expediently, paying them via direct deposit or live checks within one day, and mail all vouchers and checks to the poll workers directly.
FICA tax on Election Workers wages must be deferred until an annually adjusted threshold, at which all FICA from the first dollar must be retroactively recalculated. AccuPay automates FICA compliance and files your W2s.
Keeping your poll workers data accurate at all times is as crucial as paying them accurately. Most Boards of Elections have their poll worker data scattered all over.
Most poll workers are retirees and older Americans. Having a system that does not frustrate your poll workers, and yet still very user friendly to you, the administrators, is paramount to keeping your poll workers happy.
Onboarding a high-volume of poll workers, dealing with paper forms, and manual entry of data is a huge challenge. You also increase the number of errors with manual onboarding.
The seasonality of poll workers and their high volume presents major challenges to the payroll departments in many county Boards of Elections. If poll workers are not paid fast enough, they don’t return next election cycle.
FICA deferral and the subsequent recapture upon wage threshold is a real pain to all payroll departments paying poll workers. How about W-2 reporting at the $600.00 wage threshold?
Election offices must deal with lost checks, exposure of the treasurer's signature on a high volume of checks and the management of uncashed and lost checks.
We make it easy to recruit, onboard, and manage poll workers at scale
Designed for speed, accuracy, and full compliance with IRS regulations
We don’t stop after processing payroll.. Our system covers the entire post-payroll workflow:
We have a long standing partnership with CommerceWest Bank to open and operate fee-free 3rd-Party Trust Bank Accounts for our clients.
The client (You!) owns all the funds in the trust account. AccuPay pays your poll workers from it. You replenish this account so we can keep paying your poll workers.
We give you full access to this bank account so you can fund it whenever you have an election. You also reconcile it to ensure full accountability.
No more exposing your county officials' signatures on so many live checks. An AccuPay officer is the signatory. Every check issued is protected via positive pay.
You run the election. We run the back office
Manage worker records, update details, and sync directly with payroll and reporting.
Senior-friendly, mobile-accessible forms and flows—even for non-tech-savvy workers
U.S.-based team with deep experience in election worker regulations.
We handle all compliance and tax reporting automatically. FICA exemptions are applied when the requirements are met. W-2s are issued at the end of the year and stored securely.
Every transaction is tracked and ready for audit. Our SOC 2-compliant system gives your HR, finance, and legal teams full visibility and peace of mind.
Onboarding is fast, mobile-friendly, and simple, especially for older or non-technical workers. You can rehire past workers with one click, assign custom pay structures, and access real-time reports across departments.
Whether you need a complete payroll solution or something that works with your existing systems, AccuPay is ready to support your next election.
Automated onboarding and payroll cut processing time by 90%.
We specialize in managing temporary, high-turnover staffing.
SOC 2-compliant platform, signature protection, and built-in fraud checks.
We plug into your existing systems and workflows—fast.
One invoice. No surprise fees. Full value.
We’ll assess your election timeline, worker volume, and current workflow.
Your full system—recruiting, onboarding, payroll—up and running within two days.
Regular reviews and proactive planning keep your business compliant, efficient, and ready to grow.
We’re so confident you’ll love working with AccuPay that we’re taking all the risk off your shoulders.
If at any point within your first 90 days you decide AccuPay isn’t the right fit for your business:
We’re so confident you’ll love working with AccuPay that we’re taking all the risk off your shoulders.
If at any point within your first 90 days you decide AccuPay isn’t the right fit for your business:
No red tape. No fine print. Just a guarantee that puts your peace of mind first.
Absolutely. Our system allows you to define and manage multiple worker classifications, including poll workers, trainers, rovers, tech support, and more.
We can onboard thousands of election workers in as little as 2-4 hours, depending on data availability and quality.
Yes. We offer flexible payment options to meet the needs of diverse election workforces:
Yes. Our system allows you to configure custom pay rates, flat stipends, or hourly wages by role, job code, location, or event.
Our standard turnaround time is same-day processing but we always request that you allow us 24 hours. We guarantee timely delivery of checks or pay stubs soon after Elections are concluded.
Absolutely. We offer off-cycle and next-day payroll runs to accommodate last-minute updates, lost check replacements, new workers, or corrections.
Yes. AccuPay ensures full compliance with IRS FICA exemptions applicable to election workers, including threshold-based exclusions. We also handle W-2 generation, filing, and distribution at year-end on your behalf, ensuring compliance, accuracy, and audit readiness.
Yes. Our HCM platform is fully cloud-based, with secure access from any device with an internet connection.
Yes to both. We partner with Elections Management Software vendors for this capability. Contact us to discuss you current vendor and how we can enable data transfer.
We provide extended support hours during peak election periods—including nights and weekends.
Yes. Each agency is assigned a dedicated account manager who understands your election timeline, workflows, and compliance requirements. This person serves as your main point of contact for planning, execution, and support—before, during, and after the election.
