Running elections means recruiting and managing thousands of temporary, seasonal workers, tracking their hours, and then paying them.
AccuPay simplifies it all. Our election workers’ payroll services are designed to handle the unique challenges of high‑volume, seasonal poll worker recruitment and onboarding, as well as managing all changes, such as addresses and bank details, and paying them promptly after elections.
Whether you need to pay 300 or 10,000 poll workers, our end‑to‑end specialized system delivers fast payments, direct deposit, FICA deferral, automatic W‑2s, and mailing.
We provide your Board of Elections department with a system to onboard thousands of poll workers, and manage any changes on their addresses or direct deposit bank information throughout the years.
When we receive your poll workers payroll data, we process their payroll expediently, paying them via direct deposit or live checks within one day, and mail all vouchers and checks to the poll workers directly.
FICA tax on Election Workers wages must be deferred until an annually adjusted threshold, at which all FICA from the first dollar must be retroactively recalculated. AccuPay automates FICA compliance and files your W2s.
Keeping your poll workers data accurate at all times is as crucial as paying them accurately. Most Boards of Elections have their poll worker data scattered all over.
Most poll workers are retirees and older Americans. Having a system that does not frustrate your poll workers, and yet still very user friendly to you, the administrators, is paramount to keeping your poll workers happy.
Onboarding a high-volume of poll workers, dealing with paper forms, and manual entry of data is a huge challenge. You also increase the number of errors with manual onboarding.
The seasonality of poll workers and their high volume presents major challenges to the payroll departments in many county Boards of Elections. If poll workers are not paid fast enough, they don’t return next election cycle.
FICA deferral and the subsequent recapture upon wage threshold is a real pain to all payroll departments paying poll workers. How about W-2 reporting at the $600.00 wage threshold?
Election offices must deal with lost checks, exposure of the treasurer's signature on a high volume of checks and the management of uncashed and lost checks.
We make it easy to recruit, onboard, and manage poll workers at scale
Designed for speed, accuracy, and full compliance with IRS regulations
We don’t stop after processing payroll.. Our system covers the entire post-payroll workflow:
We have a long standing partnership with CommerceWest Bank to open and operate fee-free 3rd-Party Trust Bank Accounts for our clients.
The client (You!) owns all the funds in the trust account. AccuPay pays your poll workers from it. You replenish this account so we can keep paying your poll workers.
We give you full access to this bank account so you can fund it whenever you have an election. You also reconcile it to ensure full accountability.
No more exposing your county officials' signatures on so many live checks. An AccuPay officer is the signatory. Every check issued is protected via positive pay.
You run the election. We run the back office
Manage worker records, update details, and sync directly with payroll and reporting.
Senior-friendly, mobile-accessible forms and flows—even for non-tech-savvy workers
U.S.-based team with deep experience in election worker regulations.
We handle all compliance and tax reporting automatically. FICA exemptions are applied when the requirements are met. W-2s are issued at the end of the year and stored securely.
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Every transaction is tracked and ready for audit. Our SOC 2-compliant system gives your HR, finance, and legal teams full visibility and peace of mind.
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Onboarding is fast, mobile-friendly, and simple, especially for older or non-technical workers. You can rehire past workers with one click, assign custom pay structures, and access real-time reports across departments.
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Whether you need a complete payroll solution or something that works with your existing systems, AccuPay is ready to support your next election.
Automated onboarding and payroll cut processing time by 90%.
We specialize in managing temporary, high-turnover staffing.
SOC 2-compliant platform, signature protection, and built-in fraud checks.
We plug into your existing systems and workflows—fast.
One invoice. No surprise fees. Full value.
We’ll assess your election timeline, worker volume, and current workflow.
Your full system—recruiting, onboarding, payroll—up and running within two days.
Regular reviews and proactive planning keep your business compliant, efficient, and ready to grow.
We’re so confident you’ll love working with AccuPay that we’re taking all the risk off your shoulders.
If at any point within your first 90 days you decide AccuPay isn’t the right fit for your business:
We’re so confident you’ll love working with AccuPay that we’re taking all the risk off your shoulders.

If at any point within your first 90 days you decide AccuPay isn’t the right fit for your business:
No red tape. No fine print. Just a guarantee that puts your peace of mind first.
Absolutely. Our system allows you to define and manage multiple worker classifications, including poll workers, trainers, rovers, tech support, and more.
We can onboard thousands of election workers in as little as 2-4 hours, depending on data availability and quality.
Yes. We offer flexible payment options to meet the needs of diverse election workforces:
Yes. Our system allows you to configure custom pay rates, flat stipends, or hourly wages by role, job code, location, or event.
Our standard turnaround time is same-day processing but we always request that you allow us 24 hours. We guarantee timely delivery of checks or pay stubs soon after Elections are concluded.
Absolutely. We offer off-cycle and next-day payroll runs to accommodate last-minute updates, lost check replacements, new workers, or corrections.
Yes. AccuPay ensures full compliance with IRS FICA exemptions applicable to election workers, including threshold-based exclusions. We also handle W-2 generation, filing, and distribution at year-end on your behalf, ensuring compliance, accuracy, and audit readiness.
Yes. Our HCM platform is fully cloud-based, with secure access from any device with an internet connection.
Yes to both. We partner with Elections Management Software vendors for this capability. Contact us to discuss you current vendor and how we can enable data transfer.
We provide extended support hours during peak election periods—including nights and weekends.
Yes. Each agency is assigned a dedicated account manager who understands your election timeline, workflows, and compliance requirements. This person serves as your main point of contact for planning, execution, and support—before, during, and after the election.
"Expedient service. I spoke to someone after hours and received timely responses to all my emails. I was amazed at the quick turnaround in providing the information and documentation I needed in just a few days. I would recommend this excellent service to anyone."
"Excellent service. These guys are the most professional and knowledgeable
Payroll company. I have had different payroll companies; this is the best for small businesses. I give them my highest recommendation."
"Accupay has been a wonderful support for my company navigating payroll, and I refer my clients to them often. Felix and his team take time and care in helping me assess where to take my business in terms of labor. Felix, in particular, is extremely knowledgeable and generous with information.
I always feel I can reach out to gain clarity when guiding business considerations and hires. Accupay makes payroll easy, they are quick to catch my mistakes, and it's a relief to be assured all aspects are being handled correctly."
"Using Accupay payroll services has been an excellent business decision I have made for my business. They are always there for me and any time I call I am helped. The staff are very well trained and knowledgeable, especially Felix and Diana. I am a small business owner and I don’t have the time for payroll issues. Accupay is readily available and always comes through for me for my payroll needs"
"I have been using AccuPay for almost 2 years (2018) and really enjoy the personal touch you get with their service. In a world of terrible customer service from large companies, I am so happy to support a small business that is accessible through phone and email whenever you need them. I will continue to work with them as long as we are around!"
"Working with Felix has been fantastic! He consistently demonstrates promptness in his actions and responses, making collaboration effortless"
“I highly recommend this business. Their customer service is second to none, and I cannot say enough about AccuPay Systems. The service is consistently outstanding, exceeding my expectations every time. Suffice to say, we would be lost without AccuPay.
This is our 6th year in business, and we have been with AccuPay Systems from "Day 1." The ambiance is always inviting and comfortable. Felix and his dynamic duo--Kristen and Jocelyn are extremely knowledgeable, trustworthy, professional, patient, kind, and helpful (I adore them).
I love that AccuPay Systems is a one-stop shop for our Payroll services and HR processes. We are not bounced around to random people whenever we call or email for assistance. What I also love is their modern and user-friendly portal. I wish I could give more stars!”
“My CPA recommended Accupay, and I've been using their service for 4 years. The team is responsive and helpful, and their system has easily accommodated the changing needs of my growing business. I'm happy with their service!”
PO Box 890873
Temecula, CA 92589
27555 Ynez Rd, Suite 407
Temecula, CA 92591
